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Administrative Assistant

Job Locations US-NY-Valhalla
Requisition ID
2023-9870
Position Type
Full-Time
Schedule Shift
1
Hours Per Week
35
Travel
10%
Category
Administration
FLSA Status
Non-Exempt

Overview

Provides clerical support for the Vice President for Research for New York Medical College. The incumbent will also assist the Administrator with office functions.

Responsibilities

  • Assist with overall administrative operations of the department and coordinating all activities within the department including scheduling meetings and conference calls; managing offsite meetings associated tasks (research locations, booking lodging, travel etc.); proofreading documents; preparing expense reports; provide coverage and support to leadership team as needed. Activities are further provided according to the needs of: OVPR, ORA and other units under OVPR.
  • Assist in preparing travel reimbursement reports, ordering supplies, keeping track of office inventory.
  • Answering phone calls, assists in business correspondences and communication with upper management and other employees.
  • Sorting through and delivering mail to the appropriate recipients in the office. Sorting through and delivering mail to the appropriate recipients in the office.

Qualifications

Education requirement: Bachelor’s Degree required. Finance background preferred.

 

Technical/computer skills: Must have strong Microsoft Office skills, including Word, Excel, Outlook, MS Teams. Must be able to utilize Zoom. Must be able to use iPad/iPhone applications, social media,


Prior experience: Working knowledge of research and STEM outreach, or social media and administrative experience is preferential.


Other skills/ requirements:
• Strong attention to details.
• Strong research skills.
• Accuracy and productivity in completing tasks.
• A high degree of interpersonal competency: professionalism diplomacy judgement and discretion.
• Demonstrated ability to develop positive and cooperative relationships with students faculty and colleagues.
• Demonstrated proficiency in communication (written and verbal).
• Extensive Use of Computers Occasional local travel.
• Possible periodic travel for training.
• Ability to work under pressure and to react quickly to a variety of requests and needs.
• At least two years of related experience in a college or university or financial institution preferred.
• Knowledge of data collection procedures preferred.

 

Physical demands: Must be able to walk between multiple sites on campus and able to lift up to 40 pounds on occasion.

Minimum Salary

USD $20.00/Hr.

Maximum Salary

USD $25.00/Hr.

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New York Medical College offers a comprehensive benefits package for full-time employees* which includes:

  • Full range of Health Plans
    • Medical Plans (choice of EPO, PPO, High Deductible HSA)
    • Flexible Spending Accounts (FSA) 
    • Dental Plans (PPO & HMO) and Vision Plan
  • Dependent Care and Transit Programs
  • Life Insurance, AD&D and Voluntary Supplemental Life Insurance  
  • Short-term and Long-term disability programs 
  • Retirement Plan (403b) - matching contribution up to 5% for eligible/enrolled employees following one year of employment (may make own pre-tax contributions immediately following employment)
  • New York Medical College Tuition Exemption Program for eligible employees, their spouse and dependent children
  • Legal plan
  • Employee Assistance Program
  • Early-Release Fridays (October - March)
  • Generous Paid Time Off
    • Vacation, Sick Leave, Personal Leave
    • Annual Holiday Schedule


    *Members of the 1199 SEIU and 32BJ unions may participate in some of NYMC’s voluntary benefits, but they participate in separate Health and Welfare benefit programs.

    New York Medical College (NYMC), a member of Touro University, is a health sciences College whose purpose is to educate clinical and public health professionals as well as researchers, to conduct biomedical and population-based research. Through its faculty and affiliated partners, the College engenders a diverse and inclusive community that promotes an atmosphere of excellence, scholarship and professionalism.

    Touro University is an equal opportunity employer. Touro University treats all employees, job applicants, and students without unlawful consideration of race, ethnicity, religious creed, color, national origin, ancestry, sex (including pregnancy, childbirth or related medical condition), age, disability, medical condition, marital status, genetic information, sexual orientation, gender, gender identity, gender expression, military service or veteran status, citizenship status, or any other classification protected by applicable federal, state or local laws. We are committed to ensuring the fulfillment of this policy in all decisions, including but not limited to, recruitment, the administration of educational programs and activities, hiring, compensation, training and apprenticeship, placement, promotion, upgrading, demotion, downgrading, transfer, layoff, suspension, expulsion and termination, and all other terms and conditions of admission, matriculation, and employment.

    Inquiries or complaints concerning the non-discrimination policies should be sent to Nicole Barnett, 50 West 47th Street, 12th Floor, New York, New York, 10036, nicole.barnett@touro.edu (646-565-6285) or, alternatively, to the Chief Compliance Officer at compliance@touro.edu and 646-565-6000 x55330.