Administrator III

Job Locations US-NY-Valhalla
Requisition ID
2022-8769
Position Type
Full-Time
Schedule Shift
1
Hours Per Week
35
Travel
10%
Category
Administration
FLSA Status
Exempt

Overview

The position of Administrator III will provide daily administrative managerial  support to the Provost for Biomedical Research and Chief Biomedical Research Officer for Touro College and University System as well as supporting his research needs as Professor of Pharmacology and Microbiology at New York Medical College and as Professor of Dental Medicine and Touro College of Dental Medicine at NYMC.

Responsibilities

  1. Executive administrative support- handle overall administrative/managerial operations of the department including coordinate all activities within the department including scheduling meetings and conference calls; managing offsite meetings and associated tasks (research locations, booking lodging, travel etc); proofreading documents ; preparing expense reports; provide coverage and support to leadership team as needed. The individual will need to be able to support the Provost using all remote technologies (phone and videoconferencing). Ordering of supplies and office equipment and tracking expenditures. Review and track all invoices for payment.   Handle assorted duties as needed. Activities further divided according to the needs of: Office of Research Administration, Department of Pharmacology, BioInstitute, Touro College of Dental Medicine
  2. Research Administration- assist in processing and financial management of grant activities and adhering to deadlines; prepare research manuscripts and NIH grant applications. Proofread documents prior to submission
  3. Budgets – assist in preparation and management of department budget. Preparing and implementing financial plans, forecasts and budgets.
  4. Handle human resources issues including monitoring salary increases, time off etc. Monitor adherence to college policies and procedures.
  5. Act as liaison between Provost and internal/external contacts. Represent the department in college activities and committees as needed

Qualifications

(A) Education requirement:  BA or BS required. Master’s degree preferred

 

(B) Licenses or certifications: None

 

(C) Technical/computer skills:  Excellent PC knowledge - Microsoft Word, Outlook, Access, Adobe Acrobat Pro), PowerPoint, and Excel. ERA commons is a plus.

 

(D) Prior experience:    4+ years of executive administrative/managerial experience, with proven success supporting executives and/or a senior executive team and supervising clerical staff. Demonstrated ability to effectively and professionally interface with high level executives, clients, business associates, and employees.  Excellent attention to detail and follow-through skills.  Strong organizational skills.  Excellent interpersonal and communication skills written, verbal) to assure successful interaction with all levels of employees and external contacts. Strong multi-tasker with excellent organizational skills and  the ability to prioritize and manage multiple projects simultaneously.  Experience preparing and implementing financial plans, forecasts and budgets.   Ability to manage data analyses.  Experience working with grant submissions.

 

Physical and Environmental Demands

 

Physical:  None

 

Environmental: None

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