Curriculum Administrator

Job Locations US-NY-Valhalla
Requisition ID
Position Type
Schedule Shift
Hours Per Week
Administrative/Office Support


Reporting to the Phase 1 Co-Directors and Assistant Dean for Basic Sciences, the Curriculum Administrator will assist with the overall management and coordination of Foundational Science curriculum.  This position will provide direct support to Phase 1 module co-directors to facilitate their efforts to deliver the M.D. Program curriculum.


  1. Overall Foundational Science curriculum administration, which includes:
    1. Preparing curricular material as requested by module directors.
    2. Assisting module directors with organization and coordination of teaching schedules.
    3. Managing space reservations for all educational sessions and placing information in campus resource scheduler.
    4. Communicating with teaching faculty regarding schedules.
    5. Maintaining up-to-date teaching faculty information, including department and faculty photos.
    6. Taking minutes at and acting as direct administrative support for Phase 1 Curriculum Planning Working Group and related committees.
  2. Administrative support for Learning Management System (LMS), which includes:
    1. Assisting faculty with uploading of curricular content as needed for each component of phase 1. This includes syllabi, session materials, objectives, mapping information, assignments, grades, etc.
    2. Review module content on the LMS for accuracy, uniformity, and completeness.
    3. Publish daily session recording links to event calendar.
    4. Review student schedules for conflicts during scheduled multi-session events.
  3. Administrative support for student assessment, which includes:
    1.  Assisting faculty with formatting and uploading examination questions to testing software.
    2. Assisting faculty with editing examination questions.
    3. Assisting faculty with report generation and distribution to students after examinations
  4. Assist with coordination of computer-based examinations administered, including:
    1.  Arranging proctors for all examinations. 
    2. Managing proctors’ reimbursement.
    3. Acting as proctor / basic support during exams when required.
  5. Streamline communication and reporting among:
    1. Office of Undergraduate Medical Education (UME).
    2. Phase 1 and relevant Module Co-Directors.
    3. Office of Student Affairs.
    4. Office of Academic Support. 
    5. Office of the Registrar.
  6. Any additional tasks pertaining to administration of the curriculum, as determined by the UME Office Administration.


(A) Education requirement:

  • Bachelor’s Degree.

(B) Licenses or certifications:

  • N/A.

(C) Technical/computer skills:

  • Must be facile in Microsoft Office, Word, Excel and PowerPoint.
  • Prefer experience with online learning management systems.
  • Basic computer troubleshooting skills.

(D) Prior experience:

  • 3-5 Years in higher education administration.

(E) Personal Characteristics:

  1. Outstanding ability to learn new technical skills.
  2. Outstanding interpersonal verbal and written communication skills.
  3. Strong organizational skills, ability to prioritize multiple responsibilities, and to meet deadlines.
  4. High attention to detail.
  5. Ability to work effectively in a complex environment.
  6. Commitment to personal development.
  7. High ethical standards, honesty and integrity.
  8. Ability to effectively resolve conflicts/disagreements with others.
  9. Readily seeks, accepts, and incorporates feedback.
  10. Accepts new responsibilities readily.
  11. Able to function effectively as a member of a team.


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