Administrator II

Job Locations US-NY-Valhalla
Requisition ID
2021-7746
Position Type
Full-Time
Schedule Shift
1
Hours Per Week
35
Travel
None
Category
Administrative/Office Support

Overview

This position reports directly to the Chairman of Pathology, Microbiology and Immunology.  You provide Administrative Assistance to department Chairman, monitor budgets (Hard Money) and Grants (Soft Money). You are in charge of ensuring department functions smoothly.

Responsibilities

  1.  Process Electronic Personal Action forms (EPAF).
  2. Onboarding new personnel.
  3.  Process Faculty Appointment paperwork and promotions with TAP (Tenure and Promotions) SOM and GSBMS.
  4. Monitor departmental Budgets and Grant accounts.
  5. Process Time Sheets.
  6. Oversee office and lab spaces.
  7. Monitor Dr. Islam's (Chairman) calendar's WMC and NYMC.
  8. Administrative Assistant to Dr. Islam.
  9. Supervise office staff.
  10. Insure that weekly Seminars and Journal Clubs are scheduled.
  11. Make sure Equipment Maintenance Agreements are in place.
  12. Process payments for Clinical Laboratory Science (CLS) teaching hours.
  13. Enter new CLS and other teaching staff into Unimarket system as applicable.

Qualifications

(A.) Education Requirement:

Bachelor's Degree or Associate's degree with relevant administrative experience.

 

(B.) Licenses or Certifications:

N/A.

 

(C.) Technical/Computer Skills:

Good working knowledge of Office Suite and other programs.

 

(D.) Prior Experience:

- 3 - 4 years Exec/Asministrative Assistant

- 2 - 3 years personnel

- 1 - 2 years basic accounting

- (Any or all in a college setting a plus)

 

(E.) Other skills/requirements:

Ability to manage multiple people.

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