Designated Institutional Official

Job Locations US-NY-Valhalla
Requisition ID
2021-7622
Position Type
Full-Time
Schedule Shift
1
Hours Per Week
35
Travel
10%
Category
Administration

Overview

The Designated Institutional Official (DIO) has authority and responsibility for the institutional accreditation of New York Medical College (NYMC or College), School of Medicine (SOM) as a sponsoring institution by the Accreditation Council for Graduate Medical Education (ACGME). In addition, the DIO is responsible for the oversite and administration of all Graduate Medical Education (GME) programs sponsored by NYMC SOM and assures compliance with established, as well as evolving ACGME Institutional, Common, and specialty-specific Program Requirements and other applicable professional, educational, accreditation, and regulatory standards.  As an ACGME-sponsoring institution, NYMC SOM currently sponsors 20 accredited programs and two (2) Commission Dental Accreditation (CODA)-accredited graduate dental programs that the DIO also oversees.

 

NYMC is one of the largest private health sciences colleges in the U.S. that educates health care professionals, scientists, advocates, and leaders. The DIO is an institutional leader who is committed to producing skilled physicians who are prepared to enter independent practice successfully. GME programs are hosted at five (5) primary NY and NJ area hospital affiliates and 24 tri-state area participating clinical affiliate sites. CODA GDE-accredited programs are hosted at NYC and Valhalla campus clinical locations. DIO reports to the Dean of NYMC SOM, who appoints the DIO, with a dotted line reporting to the Chancellor/CEO of NYMC, who endorses and approves the position with the College’s Board of Trustees.

Responsibilities

  1. Serves as a highly visible institutional leader who is responsible for maintaining NYMC SOM’s institutional accreditation by the ACGME and CODA as a sponsoring institution 
  2. Provides administrative oversight, educational guidance, and resource identification for all GME and CODA programs sponsored or operated by NYMC SOM, or in which NYMC participates.  

  3. Develops and shares best practices, policies, and procedures across the GME and GDE communities around issues such as diversifying the house staff work force, managing professionalism issues, remediating deficiencies, maintaining a positive learning environment, etc.    
  4. In collaboration with academic department chairs, program directors, and affiliate clinical site administration, oversees all regulatory site visits by ACGME, CODA, GME and GED, including Clinical Learning Environment Reviews (CLER).  
  5. In cooperation with the program directors and relevant hospital administration (CFO/CMO), prepares and obtains approval of annual operating and capital budgets for GME and GDE programs. 
  6. Utilizes GME and GDE data to inform NYMC strategic and other organizational planning processes; helps to identify opportunities for growth of programs and engages in strategic initiatives as appropriate.  
  7. Establishes and implements procedures to gather requisite program data, including program information forms and correspondence, as well as documents that address program citations or request major program changes:
    1. Assures that all documents are reviewed and submitted in a complete, accurate, and timely manner.
    2. Possesses signatory responsibility on all related regulatory documentation and contracts, including standardization of resident contracts in concert with the Office of Chief Council.
    3. Engages in continuous quality improvement of program quality, outcomes and identified key performance indicators.
  8. Responds to and resolves problems in verification of past training of graduates of NYMC-sponsored GME programs.
  9. Works with the Office of Chief Counsel of NYMC to proactively identify, mitigate and respond to legal challenges related to the GME/GDE programs.  
  10. Engages proactively within a matrixed organizational structure to assure that ACGME best practices also support Liaison Committee for Medical Education (LCME) standards where NYMC SOM-sponsored programs co-exist with sites that also host NYMC SOM students enrolled in the M.D. Program. As such, the DIO assures appropriate and regular faculty development of academic department chairs, program directors, faculty, administration, and staff who directly interface with residents and fellows in NYMC SOM-sponsored programs by interfacing and collaborating with:
    1. NYMC Office of Faculty Affairs & Faculty Development regarding training and development opportunities and support (e.g. residents as teachers, faculty as teachers etc.) 
    2. SOM Office of Undergraduate Medical Education regarding resident and fellow responsibility in the delivery of the M.D. Program curriculum, and program director prioritization to maintain a positive learning environment. The NYMC SOM DIO:
      1. Contributes to the optimization of a positive learning environment at clinical affiliate sites where residents and fellows have supervisory and teaching roles/responsibility for NYMC SOM students.
      2. Takes responsibility by participating in identifying solutions when challenges are communicated or reported by learners at related sites.
    3. NYMC Office of Student Affairs regarding engaging faculty, residents, and fellows at NYMC sponsoring institutions as role models, advisors, and career mentors.
    4. NYMC Office of Medical Student Research and Office of Research Administration to identity research opportunities and mentorship for students to engage with faculty, residents, and fellows in GME/GDE-required quality projects or other research.
    5. Institutional Ombudsman as appropriate to promptly address any complaints, grievances, or other disciplinary and/or corrective matters involving NYMC’s GME and GDE programs.
  11. Oversees and coordinates the operations and activities of the GME/GDE Office; supervises office staff; assures excellence in customer service, efficiency of procedural tasks, and high-quality documentation of necessary regulatory and related requirements.
  12. The DIO serves as the Chair of the Graduate Medical Education Committee (GMEC) and as such, is charged with assuring the GMEC fulfills its duties as specified by its scope and authority as documented in the committee’s terms of reference; sets policies and procedures.  
  13. Develops and prepares an annual report for the Dean of the SOM and the Chancellor/CEO of NYMC. 
  14. Other duties and projects as assigned by the Dean or Chancellor/CEO as needed.

Qualifications

Education Requirement:

  • D./D.O., Ph.D., Ed.D, Psych.D., M.B.A., M.P.H. or equivalent with suitable leadership and educational experience.

Licenses or certifications:

  • NYS licensure or eligibility, and board certification in area of specialization preferred.
  • Medical staff credentialling eligibility in area of specialization at clinical affiliate site preferred.

Technical/computer skills:

  • Microsoft Office Suite.
  • Institutional databases and software supporting GME Office and related Administrative Offices of the College.
  • Adept with virtual conferencing platforms and use.

Prior experience and Attributes:

  • Team-oriented, action-focused, hands-on, strategically minded, experienced physician or equivalent skilled educational leader.
  • 8 years’ experience working in an academic health care setting.
  • Prior GME leadership experience, preferably as a program or fellowship director.
  • Individuals from groups underrepresented in medicine are especially encouraged to apply as a priority in diversifying our leadership teams.

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