Accountant II – Federal Grants

Job Locations US-NY-Valhalla
Requisition ID
Position Type
Schedule Shift
Hours Per Week


Manage and maintain awards issued to the College from National Institutes of Health (NIH) awards, National Science Foundation (NSF), and Department of Education (DOE). Responsible for approving expenditures based on the Terms and Conditions of awards. Approve sub-contract recipient invoices based on actual and expected expenditures. Provide analysis on accounting activity to faculty/ administrators and assist Supervisor with financial projects relating to assigned accounts. Communicate with faculty and administrators regarding agency compliance, college policy and procedures and resolve issues of expenditures charged to grants. Serve as liaison to funding agencies on behalf of the College.


  • Review and approve, if appropriate, grant expenditures submitted by Principal Investigator including: Check Request, Purchase Orders, electronic personnel action forms (E-PAFS), Travel Expense Reports, and Petty Cash Vouchers.
  • Prepare and submit expenditure reports and vouchers to funding agencies as outlined in the Terms and Conditions of awards.
  • Prepare journal entries to support E-PAF and other payroll adjustments.
  • Prepare financial analysis of accounts as requested by the Principal Investigators to assist with management of award.
  • Prepare analysis for bi-weekly reimbursement of federal expenditures.
  • Prepare chart of account maintenance forms to open/change/close accounts.
  • File approved expenditures.
  • Maintain grant files.
  • Other duties/projects as assigned.


Education Requirement:

Baccalaureate Degree in accounting or finance. Prior knowledge of grant administration; proficiency with accounting software; good communication skills.



Computer/special skills:

Proficiency in Microsoft Office including Word, Excel and Outlook.

Technical skills:

Able to perform financial analysis of budget/revenue/expenditures.

Equipment operation:

Computer, scanner, copier, fax.

Prior experience:

1 year related experience required.


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