Temporary Curriculum Administrative Assistant

This position is responsible for the overall management and coordination of tasks associated with the high functioning of the medical education program related to Phase 1 of the curriculum. This position will work collaboratively with the members of the UME Office, Education Technology, the Office of Assessment and Evaluation, as well as module, course, Phase 1 directors, program administrators, and students. 

Overall administrative support for the Assistant Dean of Basic Sciences and Phase 1 Co-Directors, including: 

• Management of the SOM Year 1 and Year 2 homepages on the learning management system 
• Schedule meetings as required to support Phase 1 curriculum delivery 
• Quarterly module director meetings 
• Module specific planning meetings for module planning and implementation 
• Other meetings as required

Support Phase 1 directors, module directors, including Intersession Director, in curriculum delivery and administration, including: 

• Preparing curricular material as requested by module directors 
• Assisting module directors with organization and coordination of teaching schedules 
• Managing space reservations for all educational sessions and placing information in campus resource scheduler 
• Communicating with teaching faculty regarding schedules 
• Maintaining up-to-date teaching faculty information 
• Uploading curricular material into the learning management system 
• Monitor annual faculty attestation completion 
• Other duties as requested 

Provide central oversight and ongoing monitoring of required course evaluations and assessments in learning management system, ensuring compliance with policy 

• Review student grade reports in learning management system and ensure reports are complete and that narrative comments, where required, are included and comply with institutional policy 
• Ensure student grade reports are forwarded to the Registrar's Office and uploaded to the students’ portfolio in compliance with institutional policy 
• Create monthly reports on grade submission for courses to ensure compliance with accreditation requirements 
• Tracking and monitoring student attendance and absence across Phase 1 
• Tracking and monitoring Professionalism behaviors across Phase 1 
• Assist Ed Tech in coordinating and administering computer-based assessments. 
• Serve as examination proctor when required 

Support Chair of Phase 1 Curriculum Subcommittee 

• Compile agenda and distribute materials for monthly meetings 
• Record and document minutes for monthly meetings 
• Monitor annual attestation completion 

Provide general office support to the UME Office, including: 

• Greeting visitors to the UME Office 
• Monitoring and answering emails and phones and triaging to appropriate individuals 
• Schedule meetings as requested 
• Support for curricular programs managed through the UME office (e.g., Transition Course, Intersessions) 
• Additional administrative tasks of the UME office as needed 

Education requirement:

• Bachelor’s degree 

Technical/computer skills:

• Proficiency in Microsoft Office Suite, Outlook, Word, Excel and PowerPoint  
• Agility in learning new computer applications 
• Experience with online learning management systems preferred 

 Prior experience:

• 3-5 Years in higher education administration