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Administrative Assistant

Job Locations US-NY-Valhalla
Requisition ID
2025-12623
Position Type
Part-Time
Schedule Shift
1
Hours Per Week
7
Travel
None
Category
Administrative/Office Support
FLSA Status
Non-Exempt

Overview

Assist the researchers with all aspects of conducting clinical research. This includes proficient computer skills and knowledge of programs. Communication is very important for managing subjects and updating investigators. Monitoring phone calls/emails are necessary. Must be very organized and able to prioritize. This includes maintaining the research office by ordering supplies as needed and keeping subject logs up to date.

 

This is a limited term role.

Responsibilities

  • Maintain subject master files and study visit schedules that involves excellent clear verbal communication and typing skills.
  • Maintain office supplies and research documents for entering subjects.
  • Monitoring phones emails and mailbox with appropriate follow through.
  • Assist practitioner as needed including obtaining published documents and compilation of data for analysis.
  • Assist research coordinator with maintaining regulatory files to comply with FDA/GCP regulations.

Qualifications

Education requirement: BA or BS.

 

Licenses or certifications: None, but research certifications for basic human subject research a plus.

 

Technical/computer skills: Basic computer programs and office skills such as filing, scanning, printing, faxing and typing.

 

Prior experience: Clinical research (but not required), knowledge of medical terminology, science/epidemiology background a plus but not required.

 

Physical demands: Able to sit at a desk, type, and use phones most of the day. Ability to walk to other departments to get supplies or documents.

 

Environmental demands: Office environment.

 

Internal Contacts: Doctors, nurses, and laboratory personnel.

 

External Contacts: Patients, doctors, and medical offices.  

Minimum Salary

USD $16.50/Hr.

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New York Medical College offers a comprehensive benefits package for full-time employees* which includes:

  • Full range of Health Plans
    • Medical Plans (choice of EPO, PPO, High Deductible HSA)
    • Flexible Spending Accounts (FSA) 
    • Dental Plans (PPO & HMO) and Vision Plan
  • Dependent Care and Transit Programs
  • Life Insurance, AD&D and Voluntary Supplemental Life Insurance  
  • Short-term and Long-term disability programs 
  • Retirement Plan (403b) - matching contribution up to 5% for eligible/enrolled employees following one year of employment (may make own pre-tax contributions immediately following employment)
  • New York Medical College Tuition Exemption Program for eligible employees, their spouse and dependent children
  • Legal plan
  • Employee Assistance Program
  • Early-Release Fridays (October - March)
  • Generous Paid Time Off
    • Vacation, Sick Leave, Personal Leave
    • Annual Holiday Schedule


    *Members of the 1199 SEIU and 32BJ unions may participate in some of NYMC’s voluntary benefits, but they participate in separate Health and Welfare benefit programs.

    New York Medical College (NYMC), a member of Touro University, is a health sciences College whose purpose is to educate clinical and public health professionals as well as researchers, to conduct biomedical and population-based research. Through its faculty and affiliated partners, the College engenders a diverse and inclusive community that promotes an atmosphere of excellence, scholarship and professionalism.

    Touro University is an equal opportunity employer. Touro University treats all employees, job applicants, and students without unlawful consideration of race, ethnicity, religion, creed, color, national origin, ancestry, sex (including pregnancy, childbirth or related medical condition), age, disability, medical condition, marital status, genetic information, sexual orientation, gender, gender identity, gender expression, military service or veteran status, citizenship status, or any other classification protected by applicable federal, state or local laws. We are committed to ensuring the fulfillment of this policy in all decisions, including but not limited to, recruitment, the administration of educational programs and activities, hiring, compensation, training and apprenticeship, placement, promotion, upgrading, demotion, downgrading, transfer, layoff, suspension, expulsion and termination, and all other terms and conditions of admission, matriculation, and employment.

    Inquiries or complaints concerning the non-discrimination policies should be sent to Nicole Barnett, 202 West 43rd Street, 11th Floor, New York, New York, 10036, nicole.barnett@touro.edu (646-565-6285) or, alternatively, to the Chief Compliance Officer at compliance@touro.edu and 646-565-6000 x55330.