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Administrative Assistant

Job Locations US-NY-Valhalla
Requisition ID
2025-12054
Position Type
Full-Time
Schedule Shift
1
Hours Per Week
35
Travel
10%
Category
Administrative/Office Support
FLSA Status
Non-Exempt

Overview

Reporting to the VP for Research and team to accomplish the goals of the Office of the Vice-President for Research (OVPR). This position will be primarily assisting the VP with day-to-day operations, managing the VP's calendar and travel, basic invoicing and other projects as needed by the VP and/or team. Their role is to also assist in maintaing records, event organzing, and other administrative tasks as needed. This position does not offer remote or hybrid work and is onsite full-time. 

Responsibilities

  • Performs routine daily tasks, such as managing the front desk, screening calls, maintaing files and restocking the office supplies and other office expenses. 
  • Responsible for assisting the coordinator with event planning, promotion and social media for the core office and those reporting to the VP as a whole.
  • Keep track of VP's calendar, inspections, renewals, etc., including management of records, databases, and onboarding of staff and volunteers.
  • The employee must be effective under pressure, organized, and professional. 
  • Assist with tracking department expenditures for the VP as needed.

Qualifications

Education requirement: Bachelor's degree required. Background in communications or sciences preferred. 

 

Technical/computer skills: Must have strong Microsoft Office skills, including Word, Excel, Outlook, MS Teams. Must be able to utilize Zoom. Must be able to use iPad/iPhone applications, and social media.

 

Prior experience: Working knowledge of research and STEM outreach, or social media and administrative experience is preferential. At least 2-3 years experience with administration in academia or research institutions preferred. 

 

Other skills/requirements: Must have collaborative customer service attitude and skills, exceptional written and oral communication. Must have ability to work independently, to anticipate departmental needs and function as a team member. Must have collaborative customer service attitude and skills, exceptional written and oral communication. 

 

Physical demands: Must be able to walk between multiple sites on campus and able to lift up to 40 pounds on occasion.

Minimum Salary

USD $24.00/Hr.

Maximum Salary

USD $30.00/Hr.

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New York Medical College offers a comprehensive benefits package for full-time employees* which includes:

  • Full range of Health Plans
    • Medical Plans (choice of EPO, PPO, High Deductible HSA)
    • Flexible Spending Accounts (FSA) 
    • Dental Plans (PPO & HMO) and Vision Plan
  • Dependent Care and Transit Programs
  • Life Insurance, AD&D and Voluntary Supplemental Life Insurance  
  • Short-term and Long-term disability programs 
  • Retirement Plan (403b) - matching contribution up to 5% for eligible/enrolled employees following one year of employment (may make own pre-tax contributions immediately following employment)
  • New York Medical College Tuition Exemption Program for eligible employees, their spouse and dependent children
  • Legal plan
  • Employee Assistance Program
  • Early-Release Fridays (October - March)
  • Generous Paid Time Off
    • Vacation, Sick Leave, Personal Leave
    • Annual Holiday Schedule


    *Members of the 1199 SEIU and 32BJ unions may participate in some of NYMC’s voluntary benefits, but they participate in separate Health and Welfare benefit programs.

    New York Medical College (NYMC), a member of Touro University, is a health sciences College whose purpose is to educate clinical and public health professionals as well as researchers, to conduct biomedical and population-based research. Through its faculty and affiliated partners, the College engenders a diverse and inclusive community that promotes an atmosphere of excellence, scholarship and professionalism.

    Touro University is an equal opportunity employer. Touro University treats all employees, job applicants, and students without unlawful consideration of race, ethnicity, religious creed, color, national origin, ancestry, sex (including pregnancy, childbirth or related medical condition), age, disability, medical condition, marital status, genetic information, sexual orientation, gender, gender identity, gender expression, military service or veteran status, citizenship status, or any other classification protected by applicable federal, state or local laws. We are committed to ensuring the fulfillment of this policy in all decisions, including but not limited to, recruitment, the administration of educational programs and activities, hiring, compensation, training and apprenticeship, placement, promotion, upgrading, demotion, downgrading, transfer, layoff, suspension, expulsion and termination, and all other terms and conditions of admission, matriculation, and employment.

    Inquiries or complaints concerning the non-discrimination policies should be sent to Nicole Barnett, 202 West 43rd Street, 11th Floor, New York, New York, 10036, nicole.barnett@touro.edu (646-565-6285) or, alternatively, to the Chief Compliance Officer at compliance@touro.edu and 646-565-6000 x55330.