GME Project Manager

The GME Project Manager oversees programming for the GME Office, including, but not limited to: the GME Research Meeting series, Program Director/Associate Program Director Bootcamp, Program Coordinator Bootcamp, NYMC Residency Fair, NYMC Internal Medicine Subspecialty Virtual Mixer, grand rounds given by the NYMC GME Office, the NYMC component of program orientations, and AMA GCEP training modules.  The Project Manager also works with the Dean for GME on development of expanded programming for GME program leaders, program faculty, and residents/fellows.  Additionally, the Project Manager assists the Dean for GME and other GME office staff with: preparation of annual program evaluations (APEs), ACGME ADS updates, special reviews, site visits, complement increases, new program applications, work hours tracking, procedure numbers tracking, ACGME survey tracking, and milestones tracking.

• Oversees all aspects of GME Office programs, including: needs assessment, scheduling, speaker invitations, promotion, registration, content development, venue planning, preparation of materials, and evaluation.
• Participates in strategic planning and development initiatives to enhance programming offered through the GME Office and collaborators.
• Independently reviews resident/fellow work hours and communicates with program leaders, residents/fellows, and hospital leaders to ensure adherence and reconciliation of work hours violations.
• Reviews draft documents for annual program evaluations, special reviews, and accreditation functions for copyediting, formatting, and adherence to accrediting body requirements.
• Assists the Dean for GME and GME Office staff with other tasks as needed.

Education requirement: Bachelor’s degree required, master’s degree preferred in education, public administration, management, or related field

Licenses or certifications: TAGME certification or willingness to obtain TAGME certification when eligible.

Technical/computer skills: Proficiency in Microsoft Office applications (word, excel, powerpoint), Google documents and applications; proficiency in the creation of flyers, brochures, handbooks, and programs; proficiency in Zoom and Teams

Prior experience: At least 2 years of experience in higher education administration required, including experience in graduate medical education (such as in the role of a residency or fellowship program coordinator or hospital/clinic GME administrator). Experience with ACGME ADS, NRMP, and New Innovations strongly preferred.

Other skills/requirements: Strong written and verbal professional communication skills; ability to interface effectively with program, hospital, and school of medicine leadership and accreditation agencies; strong professional/business etiquette.

Physical demands: Ability to participate in extended and sequential meetings virtually or in-person; ability to communicate via phone, e-mail, virtual meeting, and in-person; ability to travel to conferences such as the ACGME and related meetings, as applicable

Environmental demands: Ability to accommodate flexible work hours as needed to participate in meetings and conferences and to meet accreditation and related deadlines

Relations with Others:  During the course of your job, what persons in other departments and outside the organization are you required to contact and/or work with:

Internal Contacts: NYMC faculty affairs, faculty development, library, simulation center, applied research support, diversity and inclusion, undergraduate medical education, academic support, affiliations & clinical programs, public relations, continuing medical education, School of Dentistry administration

External Contacts: GME personnel of sponsored and affiliated programs and associated hospital leaders (such as Metropolitan Hospital Center, Westchester Medical Center, Landmark Medical Center, St. Michael’s Medical Center, St. Mary’s/St. Clare’s, St. Joseph’s/Saint Vincent’s); ACGME personnel; NRMP personnel; CODA personnel