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Secretary III (1199 SEIU)

Job Locations US-NY-Valhalla
Requisition ID
2025-11931
Position Type
Full-Time
Schedule Shift
1
Hours Per Week
35
Travel
None
Category
Administrative/Office Support
FLSA Status
Non-Exempt

Overview

To perform office functions and provide administrative support for Health Services.

Responsibilities

  • Appropriately triage all incoming inquiries and appointments in Health Services: This includes but is not limited to answer phones, respond to and triage all information coming into Health Services email and voicemail, schedule in-person patient appointments, greet all persons entering the Department of Health Services and ensure appropriate direction for patient flow.  
  • Effectively organize all out-going information from Health Services, including voicemail message, email out-of office responses, and electronic letters sent from the electronic medical record and working with other departments as needed such as Human Resources and Environmental Health and Safety.
  • Work within the electronic health record (Cority) to initiate and maintain all records for students, employees, and laboratory volunteers, visiting scientists and contract personnel.  This includes generating appropriate clinic visits, cases, data entry and scanning.
  • Participate in daily morning rounds and regular staff meetings. Write minutes for staff meetings and submit to the department administrator for review.
  • Distribute all required information to select core clerkship sites and external rotation sites as needed for School of Medicine, and Touro College of Dental Medicine and other clinical programs as needed.
  • Assist department administrator with scheduling and coordination of vaccine clinics, N95 fit testing clinics, and annual programs such as School of Medicine Transition to Clerkship and School of Medicine Intersession.
  • Assist department administrator with ordering and maintaining office equipment and supplies.

Qualifications

Education Requirement: Minimum Associate’s degree.

 

Technical/Computer Skills: Proficiency in Microsoft Office Suite including Excel, Word, Outlook and Power Point. Prior experience working with electronic health records is preferred.

 

Prior Experience: Minimum of 3 years’ experience in a medical office or other health services environment, providing administrative assistance.

 

Physical & Environmental Demands: May be required to move file boxes. Shifting file folders from one drawer to another. Organize storage closet.

 

Other Skills/Abilities:

  • Ability to learn new technical skills.
  • Excellent interpersonal skills.
  • Strong organizational skills and ability to prioritize multiple responsibilities.
  • Strong attention to detail.
  • Ability to seek, accept and incorporate effective feedback.
  • Ability to function effectively as a member of a team.

Minimum Salary

USD $54,592.38/Yr.

Maximum Salary

USD $55,632.38/Yr.

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New York Medical College offers a comprehensive benefits package for full-time employees* which includes:

  • Full range of Health Plans
    • Medical Plans (choice of EPO, PPO, High Deductible HSA)
    • Flexible Spending Accounts (FSA) 
    • Dental Plans (PPO & HMO) and Vision Plan
  • Dependent Care and Transit Programs
  • Life Insurance, AD&D and Voluntary Supplemental Life Insurance  
  • Short-term and Long-term disability programs 
  • Retirement Plan (403b) - matching contribution up to 5% for eligible/enrolled employees following one year of employment (may make own pre-tax contributions immediately following employment)
  • New York Medical College Tuition Exemption Program for eligible employees, their spouse and dependent children
  • Legal plan
  • Employee Assistance Program
  • Early-Release Fridays (October - March)
  • Generous Paid Time Off
    • Vacation, Sick Leave, Personal Leave
    • Annual Holiday Schedule


    *Members of the 1199 SEIU and 32BJ unions may participate in some of NYMC’s voluntary benefits, but they participate in separate Health and Welfare benefit programs.

    New York Medical College (NYMC), a member of Touro University, is a health sciences College whose purpose is to educate clinical and public health professionals as well as researchers, to conduct biomedical and population-based research. Through its faculty and affiliated partners, the College engenders a diverse and inclusive community that promotes an atmosphere of excellence, scholarship and professionalism.

    Touro University is an equal opportunity employer. Touro University treats all employees, job applicants, and students without unlawful consideration of race, ethnicity, religious creed, color, national origin, ancestry, sex (including pregnancy, childbirth or related medical condition), age, disability, medical condition, marital status, genetic information, sexual orientation, gender, gender identity, gender expression, military service or veteran status, citizenship status, or any other classification protected by applicable federal, state or local laws. We are committed to ensuring the fulfillment of this policy in all decisions, including but not limited to, recruitment, the administration of educational programs and activities, hiring, compensation, training and apprenticeship, placement, promotion, upgrading, demotion, downgrading, transfer, layoff, suspension, expulsion and termination, and all other terms and conditions of admission, matriculation, and employment.

    Inquiries or complaints concerning the non-discrimination policies should be sent to Nicole Barnett, 50 West 47th Street, 12th Floor, New York, New York, 10036, nicole.barnett@touro.edu (646-565-6285) or, alternatively, to the Chief Compliance Officer at compliance@touro.edu and 646-565-6000 x55330.