Legal Administrator

The Office of General Counsel provides legal counsel, preventative legal guidance and advice, and specialized professional services in the handling of the broad range of legal issues that arise from the activities of the College, which trains health care professionals and conducts extensive academic biomedical research. These matters include regulatory compliance, litigation, advising on academic, intellectual property, and employment issues, preparing and negotiating contracts and agreements, and representing the College commercial transactions. The Office of Institutional Compliance helps ensure the effective management of the College’s business in accordance with its legal, regulatory, and ethical responsibilities, and it receives and investigates concerns of wrongdoing or suspected violations of College policies or laws. Reporting to the Vice President and Chief Counsel, the Legal Administrator will provide high quality legal assistance, compliance, and administrative support in all aspects of the Department’s work. This position requires a high level of initiative, the ability to multi-task and work independently, and strong communication and organization skills. Previous legal and/or compliance experience is preferred. This is a hybrid position, with approximately three days per week required in person. Occasional evening and/or weekend work may be required.

• Review and edit agreements
• Draft legal papers, letters, and forms
• Create and maintain files, databases, and spreadsheets regarding outstanding legal matters
• Communicate with internal and external constituencies, including complainants, witnesses, outside counsel, and tribunals
• Investigate facts and circumstances of compliance complaints, primarily through internal contacts and resources, to chronicle events and report possible solutions
• Compile and evaluate evidence
• Conduct compliance interviews and prepare appropriate summaries
• Research factual information relating to cases and assist in legal research
• Respond to inquiries with a comprehensive knowledge of the Department’s policies and procedures
• Customize and/or compose letters in response to requests for information
• Maintain forms required by local, state and federal agencies
• Review, revise, and draft policies, procedures, and practices
• Schedule meetings and maintain attorney(s) calendar(s)
• Answer telephone calls and receive mail
• Process purchase orders and invoices for the Department and assist in keeping the Department in line with budget.
• Interact with the general public and College personnel including those at the senior level to resolve issues and problems
• Other duties deemed appropriate by department staff

Education requirement:

• Bachelor’s degree preferred
• At least 1-3 years of relevant work experience

Technical/computer skills:

• Strong organizational skills; reliable; manages time well
• Attention to detail and ability to multi-task and work under deadlines
• Able to adapt to evolving responsibilities
• Demonstrated experience in dealing with high stress situations
• Open to communication and willing to accept feedback
• Exceptional communication and language skills, both oral and written; can write in a clear and concise fashion
• A high degree of interpersonal competency; the ability to work well with a diverse group of students, volunteers, staff, consultants, board members and faculty
• Planning and project management execution skills

Other skills/requirements: Proficiency in Microsoft Office Suite including Word, Excel, Power Point, Outlook

Physical demands:

• Extensive use of computers
• Extensive time sitting and standing
• Able to lift up to 5 lbs.