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Temporary Curriculum Administrative Assistant

Job Locations US-NY-Valhalla
Requisition ID
2024-11435
Position Type
Full-Time
Schedule Shift
1
Hours Per Week
35
Travel
10%
Category
Administrative/Office Support
FLSA Status
Non-Exempt

Overview

Supporting the efforts of the Office of Undergraduate Medical Education and reporting to the Phase One Co-Directors and Assistant Dean for Basic Sciences, the Curriculum Administrator will assist with the overall management and coordination of Foundational Science curriculum.  This position will provide direct support to Phase One module co-directors to facilitate their efforts to deliver the M.D. Program curriculum.

Responsibilities

Overall Foundational Science curriculum administration, which includes:

  • Assisting module directors with organization and coordination of teaching schedules
  • Managing space reservations for all educational sessions and placing information in campus resource scheduler
  • Communicating with teaching faculty regarding schedules
  • Student Absence and grade timeliness tracking
  • Send faculty teaching session meeting invites and attestations.

 

Administrative support for Learning Management System (LMS), which includes:

  • Review student schedules for conflicts during scheduled multi-session events

 

Administrative support for student assessment, which includes:

  • Assisting faculty with report generation and distribution to students after examinations

 

Assist with coordination of computer-based examinations administered, including:

  • Arranging proctors for all examinations
  • Acting as proctor / basic support during exams when required
  • Print materials and provide support for exam review sessions

 

Streamline communication and reporting among:

  • Office of Undergraduate Medical Education (UME)
  • Phase 1 Directors
  • Module Co-Directors
  • Office of Student Affairs
  • Office of Academic Support
  • Office of the Registrar
  • Office of Educational Technology (EdTech)
  • Facilities

 

Additional tasks pertaining to administration of the curriculum, as determined by the UME Office Administration.

Qualifications

Education requirement: Bachelor’s Degree

 

Technical/computer skills:

  • Must be facile in Microsoft Office, Word, Excel and PowerPoint
  • Prefer experience with online learning management systems
  • Basic computer troubleshooting skills.

Prior experience: 3-5 Years in higher education administration

 

Other skills:

  • Outstanding ability to learn new technical skills
  • Outstanding interpersonal verbal and written communication skills
  • Strong organizational skills, ability to prioritize multiple responsibilities, and to meet deadlines
  • High attention to detail
  • Ability to work effectively in a complex environment
  • Commitment to personal development
  • High ethical standards, honesty and integrity
  • Ability to effectively resolve conflicts/disagreements with others
  • Readily seeks, accepts, and incorporates feedback
  • Accepts new responsibilities readily
  • Able to function effectively as a member of a team

Minimum Salary

USD $39,996.00/Yr.

Maximum Salary

USD $49,995.40/Yr.

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New York Medical College offers a comprehensive benefits package for full-time employees* which includes:

  • Full range of Health Plans
    • Medical Plans (choice of EPO, PPO, High Deductible HSA)
    • Flexible Spending Accounts (FSA) 
    • Dental Plans (PPO & HMO) and Vision Plan
  • Dependent Care and Transit Programs
  • Life Insurance, AD&D and Voluntary Supplemental Life Insurance  
  • Short-term and Long-term disability programs 
  • Retirement Plan (403b) - matching contribution up to 5% for eligible/enrolled employees following one year of employment (may make own pre-tax contributions immediately following employment)
  • New York Medical College Tuition Exemption Program for eligible employees, their spouse and dependent children
  • Legal plan
  • Employee Assistance Program
  • Early-Release Fridays (October - March)
  • Generous Paid Time Off
    • Vacation, Sick Leave, Personal Leave
    • Annual Holiday Schedule


    *Members of the 1199 SEIU and 32BJ unions may participate in some of NYMC’s voluntary benefits, but they participate in separate Health and Welfare benefit programs.

    New York Medical College (NYMC), a member of Touro University, is a health sciences College whose purpose is to educate clinical and public health professionals as well as researchers, to conduct biomedical and population-based research. Through its faculty and affiliated partners, the College engenders a diverse and inclusive community that promotes an atmosphere of excellence, scholarship and professionalism.

    Touro University is an equal opportunity employer. Touro University treats all employees, job applicants, and students without unlawful consideration of race, ethnicity, religious creed, color, national origin, ancestry, sex (including pregnancy, childbirth or related medical condition), age, disability, medical condition, marital status, genetic information, sexual orientation, gender, gender identity, gender expression, military service or veteran status, citizenship status, or any other classification protected by applicable federal, state or local laws. We are committed to ensuring the fulfillment of this policy in all decisions, including but not limited to, recruitment, the administration of educational programs and activities, hiring, compensation, training and apprenticeship, placement, promotion, upgrading, demotion, downgrading, transfer, layoff, suspension, expulsion and termination, and all other terms and conditions of admission, matriculation, and employment.

    Inquiries or complaints concerning the non-discrimination policies should be sent to Nicole Barnett, 50 West 47th Street, 12th Floor, New York, New York, 10036, nicole.barnett@touro.edu (646-565-6285) or, alternatively, to the Chief Compliance Officer at compliance@touro.edu and 646-565-6000 x55330.