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Administrative Assistant

Job Locations US-NY-Hawthorne
Requisition ID
2024-11244
Position Type
Full-Time
Schedule Shift
1
Hours Per Week
35
Travel
10%
Category
Administration
FLSA Status
Non-Exempt

Overview

The Administrative Assistant plays a pivotal role in providing comprehensive administrative support to the Department of Urology for Westchester Medical Center (WMC) and New York Medical College (NYMC). This key position involves supporting executive and leadership functions, acting as a liaison for departmental coordination, assisting in various administrative tasks and projects, and coordinating the organization of weekly Grand Rounds. The role encompasses multifaceted responsibilities vital for the smooth operation of the department and its collaborative efforts between WMC and NYMC.

Responsibilities

Executive Support:

  • Provide comprehensive administrative support to the Department Administrator in support of the Department Director, and Section Chiefs.
  • Manage calendars, prepare letters of recommendation, meeting minutes, and assist with physician and faculty appointments and reappointments.
  • Assist in documentation for OPPE, FPPE, and Peer Review, contributing to Quality and Safety initiatives.

Grand Rounds:

  • Assist the Department Director in organizing weekly Grand Rounds.
  • Create and distribute agendas, develop PowerPoint presentations, and gather necessary documents from stakeholders.
  • Coordinate with speakers, build EEDS, book rooms, and send reminders for the sessions.

Department Liaison and Coordination:

  • Act as the WMC Urology Department liaison, facilitating seamless communication with various internal departments.
  • Collaborate with Value Analysis Committee, Perioperative Service, and other relevant stakeholders to ensure efficient operations.
  • Coordinate vacation and holiday staffing and manage on-call schedules, and Amion
  • Administrative Assistance and Project Support

Program Support:

  • Aid the Administrator in managing NYMC student Electives and Selectives efficiently.
  • Assist in program assignments (New Innovations), and other administrative tasks.
  • Handle administrative duties including typing, filing, answering phones, and managing supplies.
  • All Other Duties as Assigned.

Qualifications

Education requirement: Associate's degree in a relevant field, some college or business school coursework, or equivalent work experience.

 

Technical/computer skills: Proficiency in MS Office Suite and other relevant software required.

 

Prior experience: Minimum of three years’ experience in a secretarial and/or office setting, preferably in a healthcare or academic setting.

 

Other skills/requirements:

  • Strong organizational skills with an attention to detail.
  • Excellent communication and interpersonal abilities.
  • Ability to multitask and prioritize tasks effectively.

Minimum Salary

USD $50,000.00/Yr.

Maximum Salary

USD $50,000.00/Yr.

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New York Medical College offers a comprehensive benefits package for full-time employees* which includes:

  • Full range of Health Plans
    • Medical Plans (choice of EPO, PPO, High Deductible HSA)
    • Flexible Spending Accounts (FSA) 
    • Dental Plans (PPO & HMO) and Vision Plan
  • Dependent Care and Transit Programs
  • Life Insurance, AD&D and Voluntary Supplemental Life Insurance  
  • Short-term and Long-term disability programs 
  • Retirement Plan (403b) - matching contribution up to 5% for eligible/enrolled employees following one year of employment (may make own pre-tax contributions immediately following employment)
  • New York Medical College Tuition Exemption Program for eligible employees, their spouse and dependent children
  • Legal plan
  • Employee Assistance Program
  • Early-Release Fridays (October - March)
  • Generous Paid Time Off
    • Vacation, Sick Leave, Personal Leave
    • Annual Holiday Schedule


    *Members of the 1199 SEIU and 32BJ unions may participate in some of NYMC’s voluntary benefits, but they participate in separate Health and Welfare benefit programs.

    New York Medical College (NYMC), a member of Touro University, is a health sciences College whose purpose is to educate clinical and public health professionals as well as researchers, to conduct biomedical and population-based research. Through its faculty and affiliated partners, the College engenders a diverse and inclusive community that promotes an atmosphere of excellence, scholarship and professionalism.

    Touro University is an equal opportunity employer. Touro University treats all employees, job applicants, and students without unlawful consideration of race, ethnicity, religious creed, color, national origin, ancestry, sex (including pregnancy, childbirth or related medical condition), age, disability, medical condition, marital status, genetic information, sexual orientation, gender, gender identity, gender expression, military service or veteran status, citizenship status, or any other classification protected by applicable federal, state or local laws. We are committed to ensuring the fulfillment of this policy in all decisions, including but not limited to, recruitment, the administration of educational programs and activities, hiring, compensation, training and apprenticeship, placement, promotion, upgrading, demotion, downgrading, transfer, layoff, suspension, expulsion and termination, and all other terms and conditions of admission, matriculation, and employment.

    Inquiries or complaints concerning the non-discrimination policies should be sent to Nicole Barnett, 50 West 47th Street, 12th Floor, New York, New York, 10036, nicole.barnett@touro.edu (646-565-6285) or, alternatively, to the Chief Compliance Officer at compliance@touro.edu and 646-565-6000 x55330.