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Administrator III

Job Locations US-NY-Valhalla
Requisition ID
2024-10995
Position Type
Full-Time
Schedule Shift
1
Hours Per Week
35
Travel
10%
Category
Other
FLSA Status
Exempt

Overview

Provide administrative support to the Director and management of the Comparative Medicine department. Administer support to the NYMC research community by placing their animal requisitions, ordering ancillary supplies, and other DCM related administrative tasks. Under the direction of the Director of Comparative Medicine, develops and manages all routine and specialized office functions pertaining to the day-to-day and long-term operation of the Department of Comparative Medicine. The incumbent coordinates and integrates office operational functions with a broad spectrum of matters involving the care and use of laboratory animals. Maintains confidential and proprietary information and works with a high degree of discretion.

Responsibilities

  • Office management functions within the department including managing calendars, scheduling meetings, arranging appoinonents, intermediary with departamental communications.etc.
  • Generate End of the month billing of animal care charges such as per diem charges, drugs and supplies, technical assistance, and shipping.
  • Process all invoices for NYMC investigators and outside companies.
  • Create & Maintain all standing purchase orders and contracts; Assist management and DCM veterinary services with the maintenance of inventory. Procure quotes for supplies and inventory, place orders for departmental supplies and equipment and submit invoices using the College's purchasing system (Unimarket).
  • Create and distribute animal census sheets to husbandry staff.
  • Provide Payroll and HR support for the department. Act as timesheet approver for staff, review biweekly staff submissions , review PTO and vacation carryover requests in accordance with College and union requirements, submit Payroll Check Requests as needed.
  • Communicate daily with the NYMC research community in placing their animal requisitions.
  • Other regular responsibilities include preparing daily animal delivery reports; receiving departmental deliveries (animals/supplies/equipment), preparing cage cards, and other routinely recurring tasks.
  • Assist in the maintenance of departmental records in relation to State, USDA and AAALAC inspections; and tracking required training, OCC Health & visitors log .
  • Perform other administrative and clerical tasks as needed.

Qualifications

Education requirement: At least an Associate's degree

Technical/computer skills: Proficient utilizing Microsoft Office applications (Outlook, Excel, Word), ability to become proficient in using the Unimarket purchasing system & Mentor program.


Prior experience: At least two years in an environment providing administrative support

 

Other skills/requirements: Strong communication and writing skills, possess the ability to prioritize and handle multiple projects at one time, and experience using standard office equipment.

 

Environmental: No allergies to animals or related animal products (e.g. hay, feed, bedding materials)

Minimum Salary

USD $62,400.00/Yr.

Maximum Salary

USD $73,000.00/Yr.

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New York Medical College offers a comprehensive benefits package for full-time employees* which includes:

  • Full range of Health Plans
    • Medical Plans (choice of EPO, PPO, High Deductible HSA)
    • Flexible Spending Accounts (FSA) 
    • Dental Plans (PPO & HMO) and Vision Plan
  • Dependent Care and Transit Programs
  • Life Insurance, AD&D and Voluntary Supplemental Life Insurance  
  • Short-term and Long-term disability programs 
  • Retirement Plan (403b) - matching contribution up to 5% for eligible/enrolled employees following one year of employment (may make own pre-tax contributions immediately following employment)
  • New York Medical College Tuition Exemption Program for eligible employees, their spouse and dependent children
  • Legal plan
  • Employee Assistance Program
  • Early-Release Fridays (October - March)
  • Generous Paid Time Off
    • Vacation, Sick Leave, Personal Leave
    • Annual Holiday Schedule


    *Members of the 1199 SEIU and 32BJ unions may participate in some of NYMC’s voluntary benefits, but they participate in separate Health and Welfare benefit programs.

    New York Medical College (NYMC), a member of Touro University, is a health sciences College whose purpose is to educate clinical and public health professionals as well as researchers, to conduct biomedical and population-based research. Through its faculty and affiliated partners, the College engenders a diverse and inclusive community that promotes an atmosphere of excellence, scholarship and professionalism.

    Touro University is an equal opportunity employer. Touro University treats all employees, job applicants, and students without unlawful consideration of race, ethnicity, religious creed, color, national origin, ancestry, sex (including pregnancy, childbirth or related medical condition), age, disability, medical condition, marital status, genetic information, sexual orientation, gender, gender identity, gender expression, military service or veteran status, citizenship status, or any other classification protected by applicable federal, state or local laws. We are committed to ensuring the fulfillment of this policy in all decisions, including but not limited to, recruitment, the administration of educational programs and activities, hiring, compensation, training and apprenticeship, placement, promotion, upgrading, demotion, downgrading, transfer, layoff, suspension, expulsion and termination, and all other terms and conditions of admission, matriculation, and employment.

    Inquiries or complaints concerning the non-discrimination policies should be sent to Nicole Barnett, 50 West 47th Street, 12th Floor, New York, New York, 10036, nicole.barnett@touro.edu (646-565-6285) or, alternatively, to the Chief Compliance Officer at compliance@touro.edu and 646-565-6000 x55330.